Filming your experiences for Grow Wild

Two people posing for a photo in front of bright coloured graffitiVideo can help us tell stories in exciting ways. We know that Grow Wilders like you are having some amazing experiences learning about wildflowers and fungi, so we would love you to help tell your stories, for us to share.

Here's our guidance for how to film your experiences, what you need to do (like getting people's permission) and how to send your footage to us.

First things first - consent!

If you are filming people, and then sending us the footage, we (Grow Wild and Kew Gardens) need to have their permission to use their image. So you will need to ask everyone you involve to complete a photo consent form. If they're under 16 you will need to ask their parent or guardian's permission.

The easiest thing is to print these off, fill in your details under 'Project name and event',  take photos of your film stars holding the completed form, and then submit these pictures with your footage.

Any questions? Email us at [email protected]

Filming essentials

1. Landscape format

For us to be able to use your footage, it is easiest to have it filmed landscape (sideways), please!

2. Lighting

Good light is the key to a great shot. If you're filming outside on a sunny day this should be easy! But when you're inside, you need to make sure there is plenty of natural light shining on what you're filming, and not light shining into the camera.

3. Avoid the shakes

Keep your phone or camera still. Prop it up on a table or wall rather than getting someone to hold it, or rest it on the ground to get some nice close-up video footage.

4. Turn up the volume (but not tooooo high)

Make sure we can hear you. If you're outside and it's very windy, go inside to filming any talking. If you're doing a video diary, prop up your phone or camera at eye level so we can see your whole face and tell us how you are getting on!

5. Plan ahead

If you're filming something changing over time (your fungus growing, a new patch of wildflowers, building a planter) do things like prop up your phone or camera in the same spot several times, or leave it running while you do your thing.

6. Have fun!

We want to share your experiences from all different angles. Film and take pictures from above, from the ground, super close and far away. Film your team at work, film flowers swaying in the breeze, people in action and film yourself explaining how it’s all going!

Tell the story 

One of the best ways to frame your story is by answering questions along the way, things like:

  • Why are we doing this?
  • What is/was the biggest challenge?
  • How are we feeling?
  • What will we do once this is all over?
Uploading your footage

Here's your step by step guide to getting your films to us:

Get all your files together

  1. Name your video with something that identifies you e.g. your name. If you're sending more than one video, label them with your name, then 1,2,3,4… (so we get them in the right order)
  2. Make sure you have photos of everyone in the film holding their signed consent form - we need this so we can match people's names to faces. And that includes yours too!
  3. If you're also sending photos, name them with a similar identifier to your video(s)

Head over to WeTransfer

Link: https://wetransfer.com/

This is a free way to send up to 2GB of files to someone, and since videos can be very big this is the simplest way for us to receive your footage.

Add your files - either separately or zipped up into one file.

Send to the email address [email protected]

Then add your email address, and a message if you would like, and click 'Transfer'.

Remember: we cannot use your video if we do not have the consent of the people featured!

Any questions? Email us at [email protected]

Copyright and use of submitted images and footage*

*the legal stuff!

The video and photos you send us are yours, but we would like permission to use them for our own purposes. So by sending us your footage:

  1. You confirm that you own the legal rights in any photographs, images, video or film footage and text shared with Grow Wild, which is part of the Royal Botanic Gardens, Kew.
  2. You will retain copyright in any photographs, images, video, film footage and text, but you hereby agree that Grow Wild and the Royal Botanic Gardens, Kew, may use and publish such photographs, images, video, film footage, or text received from you for an unlimited period of time for publicity and marketing purposes on any channel and in any medium, including websites and social media channels managed by Grow Wild and the Royal Botanic Gardens, Kew. 
  3. You confirm that you have obtained the permission of any people who are clearly featured in photographs, images, video or film footage for their image or likeness to be shared with Grow Wild and the Royal Botanic Gardens, Kew, and subsequently published as described.

Any questions? Email us at [email protected]